"The employer is obliged to take the necessary occupational health and safety measures, considering the circumstances that influence the safety and health of employees at work." According to § 3 ArbSchG, this is one of the basic duties of an employer. A total of 12 paragraphs in the Occupational Health and Safety Act deal with the employer's duties.
A violation or an unprofessional to lax implementation of these measures can have devastating effects. High fines, minor to severe accidents or even the death of an employee can be the consequence.
"Work needs to be designed in such a way as to best avoid any dangers to life and to physical and mental health and to minimise the remaining hazards. In doing so, hazards should be tackled at their source. Employees should always be provided with appropriate instructions."
"A risk may arise in particular from 1. the design and equipment of the workplace and the working station, 2. physical, chemical and biological effects, 3. the design, selection and use of work equipment, especially of working materials, machinery, equipment and installations and the handling thereof, 4. the design of work and production processes, work sequences and working time and their interaction, 5. inadequate qualification and instruction of employees, 6. mental stress at work."
"The employer needs to have the (...) necessary documents at his disposal that show both the result of the risk assessment, the occupational safety and health measures he has specified and the result of their verification. (...) The employer needs to record any accidents in his company where an employee is killed or injured or is totally or partially incapable to work for more than three days."
"The employer needs to take measures to ensure that only workers who have received appropriate prior instructions have access to particularly hazardous working areas. The employer has to take steps to ensure that all workers who are or may be exposed to an immediate significant hazard are informed as early as possible of that hazard and of the protective measures taken or to be taken." (To guarantee this when having more than 500 employees requires a very precise documentation of who has been instructed into what and when. Just one single mistake can have serious consequences).
If you want to read in detail all 12 paragraphs about the duties of an employer in Germany, you can find them here:https://www.gesetze-im-internet.de/arbschg/BJNR124610996.html
Imagine all employees are instructed or trained in all topics required for their job on a timely and recurring basis, without lengthy training preparations or time-consuming documentation of attendance, and all of this without any loss of productivity. What's more, everything is not just limited to instruction in accordance with DGUV Regulation 1. You can also cover all operational topics from areas such as quality management, health protection and environmental protection or even production-related topics. By linking classroom and e-learning units, the sustainable transfer of knowledge is ensured, even for practice-oriented topics.
Industrial Safety Ordinances, Pressure Equipment Directives, Elevator Directives, Trade Association Regulations... There are a lot of regulations that prescribe regular inspections for a variety of devices and equipment. In addition, equipment is handed out to employees in the company every day, be it measuring equipment, tools, devices, PPE or vehicles. Who received what and when, and when does it need to be returned? What must be returned when an employee leaves? Don't lose overview here - use our "Working & Operating Equipment" module: plan and structure the necessary inspections automatically and on schedule and involve your own staff and external service providers in the process. Use the additional feature for maintenance, repairs and cost monitoring. Document the handing out and returning of equipment, machines, PPE and much more and always have an overview of who is currently using what.
Use this module to create and manage uniform, legally compliant and up-to-date operating instructions for the entire company. Supply an audit-proof, digital or printed version of the approved operating instructions to everyone concerned at any time, and thus increase the safety of all people in your company in an easy way.
You can find more on the topic of "operating instructions" under the menu item OperatingInstructionTemplates.
eplas allows you to easily create templates for HSE and QM inspection reports that can be accessed and edited on site via tablet. Photo feature and automatic action management are included. Digitisation can be that simple. If audits are supposed to take place regularly, they can be planned and assigned via audit management. Automatic audit planning with a rolling assignment of auditors is also possible.
Are normal programme interfaces too rigid for you and do not meet your requirements? Do you want to observe processes regarding your occupational health and safety and also map workflows and processes without the support of IT experts?
Create your own workflows, e.g. for "spontaneous" needs such as the reporting of an incident, requesting new PPE, hazardous substances or an approval process. The possibilities are endless! Define workflows and map simple or complex process scenarios: whether it is an easy application for PPE and the practical controlling of learning successes, feedback forms after training, internal or external events, or if it is the complex application for hazardous substances, the recording of an incident in the company or the approval of e.g. risk assessments or operating instructions. You can also easily create and use other required fields in the eplas software via the editor, or individualise the process on a role-specific basis. Or you completely customise the operation of the solution on a process-specific basis.
What to do if something happens? With our eplas Incident and Accident Management module, you can document all incidents, accidents and near-accidents clearly and audit-proof. Take advantage of the possibilities of our module and work through the event of an accident in a structured and documented way. Analyse the causes of incidents, learn from mistakes and use the central and clear measure tracking possibilities.
As the central element in occupational health and safety, risk assessment is the basis for systematic and sustainable occupational safety management. Use the possibilities of our module and develop the assessment of risks effectively and in a structured way. Assign measures clearly and quickly and easily track and document their implementation and effectiveness. You can cover risk assessments on the basis of predefined and customised factor menus or via completely customisable checklists - even a combination of both options is no problem. Nearly any individual requirements can be covered efficiently. For example, in addition to risk assessment, you can also assess opportunities and thus fulfil current requirements from a management systems perspective (e.g. ISO 45001).
The requirements for handling hazardous substances are manifold and are not just limited to keeping a hazardous substance register. They range from information gathering, risk assessment and instruction for documentation and recurring audits. You can now solve this task with one all-encompassing module and no longer need a bunch of manually executed isolated solutions: What is stored where? How dangerous is it? Can it be substituted? Is the safety data sheet up to date? Anyone who deals with hazardous substances knows all these questions - find the answers at the click of a button.
Under„HazardousSubstancesRegister“ you can find more than 73.000 hazardous substances, directly useable in eplas and always up-to-date, due to our Update Service.
Join all aspects of occupational health management, e.g. mandatory or optional preventive medical check-ups, aptitude tests and preventive health measures, in one central place. Use the possibilities of our module "Occupational health screening" and work through the process of prevention in a structured and documented way.
With our Compliance Management module, you can transport compliance know-how to your employees and create legal safety in your company. It doesn't matter if it is occupational health and safety, information security or compliance in general: it's always, easy and transparent! Create your company-specific legal register or a register of legal obligations.
We offer our Compliance Module in different variants:
Connection to Umwelt-Online (environment-online)
When connected to Umwelt-Online, your data is automatically updated and the contact persons who are responsible for the different divisions are informed about changes in the respective legal areas via eplas' own action tool and can thus take targeted action.
Connection to the Eticor compliance management software (Eticor GmbH)
Map both legal requirements and contractual provisions or other binding obligations. Generate tasks with specifications in simple, understandable language and automatic e-mail reminders. Following the slogan: Plan-Do-Check-Act.
"Eticor is your partner for building digital compliance organisations as a part of a value-oriented corporate management. With our holistic compliance solutions, we create freedom for you so that you can concentrate on your core business and are able to grow responsibly. Our team of experts will create an individual and site-specific legal register for you which will be kept up to date at all times. We assume liability for the completeness and topicality of the legal content!
The base of our work is to create an understanding and a sense of reason for compliance in the company, in order to clarify the relevance for legally compliant action. This is why we translate complex compliance requirements from laws, standards, internal guidelines, approvals and contracts into simple, easy-to-understand tasks for you and make them available in the Eticor compliance management software. Our absolute goal is the satisfaction and legal safety of our customers. That is what we stand for!"
Visitor management without much effort. An easy-to-use visitor management tool that allows visitors to effortlessly enter the relevant data and that can generate badges, preferably even with a photo.
Our eplas dashboard is the information centre for employees, executives and company management. This is where you can display customized role-related information and work overviews for your company. In addition, it offers the possibility for quick and detailed reporting on individual subjects, as well as cross-departmental evaluations and overviews. Appointments and instructions for individual users and entire selected sectors and departments can be combined with a click and made available as one single overview. With this targeted operational reporting the information requirements of the respective recipients of reports are emphasised. Free capacities are created with this increase in quality.
eplas is always up to date with latest laws and guidelines, uncovers deficits and reminds you of deadlines, audits and revisions. No one can remember everything - the bigger the company the more complex the challenge.
eplas puts an end to overflowing folders, complicated Excel lists, overdue coordination and confusing delegations.
Employees are trained on schedule and on a recurring basis, without lengthy training preparations or elaborate documentation of attendance, in all the topics required for their job.
And all of this without any loss of productivity!
What's more, this is not only limited to DGUV Regulation 1 instructions. You can cover all operational topics like quality management, environmental protection and topics relevant to production.
The sustainable transfer of knowledge is ensured, even for practice-oriented topics, by combining classroom and e-learning units.
WE CONSIDER IT OUR RESPONSIBILITY
Our system brings transparency to your safety-relevant processes. Use our expertise as an advisor to consciously develop your processes for the future. On this path, we see ourselves as your guide through the intricacies of occupational safety. Keep an overview and standardise your processes with the necessary foresight and creativity. As enablers, we address things openly and honestly. We enable you and your team to sustainably grow successfully. You can rely on us.
Whether it is knowledge transfer via blended learning, the creation of risk assessments or the recording and management of hazardous substances, facilities and equipment, eplas supports you in your daily work - easily, intuitively and reliably. With eplas, you use software which has processes that fully comply with the requirements of the occupational health and safety standard ISO 45001.